When writing reports, you should be:

• A. Objective and accurate
• B. Subjective and accurate
• C. Objective and erroneous
• D. Subjective and erroneous

Answer: (A)

Objectivity and accuracy are essential in report writing because these records must reflect what actually occurred in a way that others can verify and rely on. When you write, focus on observable facts: what happened, when and where it occurred, who was involved, and what actions were taken, all described in clear, neutral language. Distinguish firmly between what you witnessed or confirmed and any interpretation or opinion, and label or separate conclusions from the factual portion of the report. Include relevant details such as times, dates, locations, witnesses, and corroborating evidence, so readers can understand the sequence of events and assess credibility.

Being objective means minimizing personal feelings, biases, or judgments in the narrative, since subjective impressions can skew the account and reduce its usefulness for decisions, investigations, or accountability. Being accurate means ensuring that every stated fact is true, verifiable, and free from errors or assumptions. If something is uncertain, note the uncertainty and the basis for it rather than guessing, and pursue clarification before finalizing the report.

Choosing a subjective or erroneous approach would weaken the report’s reliability and could lead to misinterpretation, unfair conclusions, or wasted resources. The best practice is a report that is both objective and accurate, providing a trustworthy, clear, and complete record.